Schedule subcontractors and send automatic reminder texts

Keep framers, plumbers, electricians and drywall crews on one schedule with reminder texts the day before.

The problem

On a small home build, the schedule lives in the builder's head and phone. Subs show up a day early, a day late or not at all, and every slip pushes the next trade. Calling and texting each sub every week eats hours.

Step by step

1. 1List each job's phases in order (footings, slab, framing, rough-ins, insulation, drywall, trim, final) with the sub, phone number and expected start date in a Google Sheet, or use the schedule in Buildertrend or CoConstruct if you already have it.
2. 2Ask ChatGPT to turn your rough notes into that phase list and flag dependencies (for example, rough-in inspection must pass before insulation).
3. 3Set up a Zapier zap that runs each afternoon, finds phases starting tomorrow and sends the sub a text through OpenPhone (or Buildertrend's built-in notifications).
4. 4Have the text ask the sub to reply YES to confirm; replies land in your OpenPhone inbox.
5. 5When a phase slips, change one date and let the following reminders update themselves.

Copy-paste prompt

I am a small home builder. Turn these notes into a construction schedule table with columns: phase, sub/trade, phone, start date, duration (days), depends on, inspection needed (Y/N). Put phases in the correct build order and flag anything that looks out of sequence. Notes:

[paste notes]

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