Reply to new buyer and seller leads within minutes

Send a personal first reply to every new web or portal lead automatically, then follow up on schedule.

The problem

Leads from Zillow, Realtor.com and your website go cold fast, and agents showing houses can't reply for hours. The agent who answers first usually gets the appointment.

Step by step

1. 1Route all your lead sources into one place (Follow Up Boss or a Gmail label).
2. 2Use ChatGPT to write a short first reply for buyer leads and one for seller leads in your voice, with one easy question to start a conversation.
3. 3Set up an automatic first text or email in Follow Up Boss, or a Zapier zap that sends the right template within 5 minutes of a new lead.
4. 4Add a short follow-up sequence (day 2, day 5, day 10) and stop it when the lead replies.
5. 5When a lead replies, answer it yourself. Automation only handles the first touch and reminders.

Copy-paste prompt

I am a real estate agent in [area]. Write (1) a first-reply text under 300 characters and (2) a short first-reply email for a new [buyer/seller] lead from [source], in a friendly, local, non-pushy voice. Use placeholders [first name] and [property or area]. End each with one easy question. Then write 3 short follow-ups for day 2, day 5 and day 10 that each add something useful (a listing, a market fact I provide, an offer to help). Do not make claims about prices or the market that I have not given you.

Review AI output before using it. Don’t paste confidential, customer or patient data into tools your company hasn’t approved.