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Build prep lists and check food cost

Turn sales history into prep lists and flag high-cost menu items.

Estimated time saved

Estimated: 1–2 hours a week of planning. (Estimate; results vary.)

Tools
  • ChatGPT (data analysis)
  • Microsoft Copilot in Excel
  • Google Sheets

The problem

Kitchens over- or under-prep, and owners rarely know which dishes are losing money.

Step by step

  1. 1Export item sales from your POS for the last few weeks.
  2. 2Add recipe ingredient costs in a sheet.
  3. 3Ask AI for a prep list by day of week and a cost-per-plate table.
  4. 4Chef adjusts for events and weather.

Copy-paste prompt

Prompt
Using this POS sales export and recipe cost sheet, estimate prep quantities for each day next week based on average sales by weekday, and calculate food cost % per menu item. Flag items above [X]%.

Review AI output before using it. Don’t paste confidential, customer or patient data into tools your company hasn’t approved.

Get this built for your business

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