Plan your staff holiday party with AI

Turn your headcount, budget and date options into a simple party plan, an invite, a schedule and a checklist your team will actually enjoy.

The problem

Small business owners want to thank their team at the end of the year, but planning a party lands on the owner's desk in the busiest weeks. Dates get picked late, the good spots are booked, people with families or second jobs can't come, and costs creep past the budget.

Step by step

1. 1Set a total budget and two or three possible dates, and decide if spouses or kids are invited.
2. 2Send a one-question Google Forms poll about dates and food restrictions, and give people a few days to answer.
3. 3Paste the budget, headcount, dates and poll results into the prompt below to get three party options, an invite and a run-of-show.
4. 4Call the venue or caterer yourself to confirm prices, deposits and availability before you announce anything.
5. 5Send the invite early in November, and use the checklist the week of the party.

Copy-paste prompt

I own [type of business] in [town] with [number] employees. Budget: [total amount]. Possible dates: [list]. Guests: [employees only / plus one / families]. Food restrictions from our poll: [list]. Things our team likes: [e.g., bowling, a cookout, a nice dinner]. Things to avoid: [e.g., late nights, heavy drinking]. Give me: (1) three party ideas that fit the budget, each with a rough cost breakdown I can check; (2) a short, friendly invite; (3) a simple schedule for the event, including a few minutes to thank the team; (4) a checklist for the week before and the day of. Use only the numbers I give, and mark any prices as estimates I need to confirm.

Review AI output before using it. Don’t paste confidential, customer or patient data into tools your company hasn’t approved.

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