Draft construction change orders from a quick note

Turn a hallway conversation with the homeowner into a written change order with price and schedule impact.

The problem

Homeowners ask for changes on site ("can we move that window?" or "upgrade the tile"). If it isn't written down and signed, it turns into an argument at the final draw.

Step by step

1. 1Right after the conversation, dictate or type what was asked for, the price difference and any extra days.
2. 2Paste it into ChatGPT or Claude with your standard change-order format.
3. 3Ask for a clean change order: description, reason, cost added or credited, new contract total and schedule impact.
4. 4Check the numbers yourself, then send it for e-signature through Buildertrend or DocuSign before the work starts.
5. 5Keep a running change-order log per job so the final invoice has no surprises.

Copy-paste prompt

Draft a construction change order from these notes. Sections: Project, Change #, Description of change, Reason (owner request / site condition), Cost (add or credit, itemized), Revised contract total (original total: $[X], prior changes: $[Y]), Schedule impact in days, Signature lines for owner and builder. Use only the numbers I give you; mark anything missing with [NEEDED].

Notes: [paste]

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