Answer catering and large-party requests the same day

Turn a catering or private-party inquiry into a priced quote and a friendly reply in minutes.

The problem

Catering and large-party requests come in by email, web form and Facebook message, usually during service. They sit for a day or two while the owner or manager finds time to price them, and the customer books somewhere that answered faster.

Step by step

1. 1Put your catering menu, per-person prices, minimums, delivery fee, service charge and deposit policy in one Google Sheet or document.
2. 2When an inquiry comes in, copy the request (date, headcount, location, budget, dietary needs) into ChatGPT along with your pricing sheet.
3. 3Ask for two package options that fit the headcount and budget, with a line-item total, and a short reply that confirms the date and asks any missing questions.
4. 4Check the math, availability and anything about allergies yourself before sending. Never let AI promise a date the kitchen hasn't confirmed.
5. 5Save the replies you like as Gmail or Outlook templates so the next quote starts 80% written.

Copy-paste prompt

You help a restaurant answer catering requests. Here is our catering menu and pricing (per person, minimums, delivery fee, service charge, deposit): [paste pricing]. Here is the customer's request: [paste request]. Suggest two package options that fit their headcount and budget, with a line-item total for each. Then write a warm reply under 150 words that thanks them, confirms the event date and headcount, presents both options, explains the deposit, and asks for any details that are missing (time, location, dietary needs). Do not invent menu items or prices that are not in our list.

Review AI output before using it. Don’t paste confidential, customer or patient data into tools your company hasn’t approved.